Administrative Assistant, Part Time

Integrated Real Estate Group 

We, at Integrated Real Estate Group, are dedicated to enhancing the lives of our residents. With high values and morals reflected in everything we do, we strive to be the leader in building and operating senior communities while shaping the way the industry looks at wellness and quality of life for our residents.

Administrative Assistant, Operations

Get paid DAILY with ZayZoon! Quick access up to 50% of your earned wages!

We are seeking an experienced Administrative Assistant to join our fast-paced team in Southlake, TX. Come be a part of a growing company!

Job Summary:

This person will be responsible for the administrative support to ensure efficient operation of the office. He or she will serve as direct support to the Assistant Director of Property Operations to aide in organization/mail and communication of property management/ operations goals.

Tasks may include, but are not limited to the following:

• Support Assistant Director of Operations in the office.
• Assisting with mail.
• Answer and direct phone calls and emails; including incoming complaints
• Maintains organization of office and office supplies with monthly ordering; including water, coffee, etc. as needed.
• Strictly follows monthly reporting and procedures calendar.
• Collects weekly reports and weekly numbers from the field and reports results directly to the Assistant Director of Property Operations.
• Completes monthly the following reports: Deposit Disposition, Delinquency, Sex Offender. Will also create the Manager’s Monthly Calendar and continually update the ISL staff travel calendar. Monthly review of property newsletters, month end close packages, renewal reports and final account statements. Will review write offs and collections reports. Will send test emails via the website as needed.
• Works closely with vendors and property managers to ensure all contracts for the property are current and maintains the Contracts List for each property that contain key dates for renewals/expirations, etc. Fills out and approves all property applications for accounts.
• Works closely with the property managers on written resident complaints received at the corporate office level. Reviews initial letters drafted from the manager and makes any changes necessary before submitting to the Regional Property Manager for final approval.
• Provides support for OneSite and Bluemoon software programs for on-site staff as directed by Assistant Director of Property of Operations.
• Schedules the annual elevator inspections from the beginning of the process to the end including receiving the current certificates.
• Assists in the initial leasing, advertising/marketing set up for each new property to include but not limited to: registering with the local apartment associations/Bluemoon, ordering guest cards, office signs, floor mats, pet stations, fire proof cabinets, coffee makers, entering rentable items into OneSite, setting up new accounts for office and maintenance supplies, banners, bandits signs and all marketing material needed, etc… from the pre-leasing trailer stage to transitioning into the community clubhouse.
• Completes other reasonable operational duties as assigned
• Maintains consistent and punctual attendance record.

Qualifications- Education, Experience, and Skills:

• Extended/thorough knowledge of property management and property management software.
• Excellent verbal, written, interpersonal and organizational skills are required.
• High energy level to meet high paced, positive and challenging work environment.
• Knowledge of TDHCA, HOME, HUD and bond and tax credit a plus.

Schedule: Full time (40 hours/ week) Monday - Friday 8am - 5pm

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life
• Disability
• Critical Illness & Accident Coverage
• Legal & ID Theft
• Employee Rent Discount
• Referral Programs – employees and residents
• Competitive Wages
• ZayZoon- access 50% earned wages anytime

Enjoy luxury living at your employee price!

We give any full time employee a 20% discount at ANY of our multi-family apartments immediately upon hire!

Cut your commute! Cut your rent!

Integrated Real Estate Group is an Equal Opportunity Employer.

Integrated Real Estate Group participates in e-verify for employment authorization verification.